Legal Secretary – Bristol

Kidwells Solicitors Logo

Days: Monday – Friday
Office Hours: 8:30am – 5:30pm
Hours of Work: 40
Salary: £25,000.00
Reports to: Business Support Manager

The Legal Secretary will be responsible for supporting solicitors by performing a variety of administrative duties, including drafting legal correspondence, answering phones and greeting visitors and communicating with solicitors, clients and court personnel.

Duties

  • Transcribe and proofread legal documents
  • Type legal documents
  • Prepare court forms
  • File, organise and scan legal documents
  • Keep records up to date using Practice Management System
  • Filing documents on files where necessary
  • Preparation of Court Bundles
  • Schedule court depositions, hearings and other meetings
  • Make travel arrangements for solicitors
  • File documents with the court ahead of deadlines
  • Arrange appointments for Clients
  • Assist Fee Earners with compliance of files
  • Answer telephone
  • Assisting in drafting and preparing legal documents, forms, and bundles
  • Prepare post to be sent
  • Scan post to the system and send to Fee Earners
  • Downloading of audio recordings
  • Time Record

Person Specification


Qualifications & Training OCR

  • Higher Diploma in Administrative and Secretarial Procedures or equivalent eg Degree
  • Legal Secretaries Diploma run by the Institute of Legal Secretaries and PAs (ILSPA)
  • City & Guilds/Cilex Level 3 Certificate for Legal Secretaries
  • 3 A Levels

Experience

  • Working in a fast-paced environment

Skills, Qualities & Attitude

  • Communication skills: You will be working with a wide range of people, from barristers and solicitors to their clients, so the ability to communicate well and in a professional manner is essential
  • Written communication skills: excellent spelling and grammar. A high level of written English
  • Attention to detail: high level of accuracy when preparing legal documents or filling out forms and statements
  • Organisational skills: These are important for managing lawyers’ diaries and own work schedule
  • IT skills: Most work is be carried out electronically
  • Teamwork: able to work with clients, lawyers, and other legal secretaries
  • Strong sense of discretion
  • Courteous and professional demeanour

Knowledge

  • Legal terminology, regulations and court system
  • MS Office and ability to work with legal technology (court-filing computer systems, transcription software, Dictaphone etc.


Note: This job list is not exhaustive and will be subject to periodic review. It may be amended to meet the changing needs of the business. The Post-holder will be expected to participate in this process and we will aim to reach an agreement on any changes.