Days of Work: Mon – Fri
This role focuses on managing finances, budgets, recruitment, insurance, and compliance to ensure smooth operations and strategic growth. The successful candidate will lead financial planning, streamline recruitment processes, manage regulatory compliance, and oversee insurance policies while driving efficiency and supporting the firm’s objectives.
Key Responsibilities
Oversee financial operations, including budgeting, forecasting, cash flow management, and cost control.
Monitor and manage accounts, ensuring timely payments and reconciliations.
Prepare financial reports for the Senior Management Team and provide insights to support strategic decisions.
Work closely with external accountants or auditors to ensure compliance with financial regulations.
Budget Management
Develop and manage annual budgets for the firm and individual departments.
Monitor budget performance and provide variance analysis.
Identify opportunities for cost savings and implement financial efficiencies.
Recruitment and HR Support
Lead recruitment processes, from identifying staffing needs to onboarding new hires.
Develop and implement strategies to attract top talent, ensuring alignment with the firm’s culture and values.
Collaborate with the HR team to address employee needs and maintain high staff engagement.
Support workforce planning to ensure the firm’s growth aligns with its objectives.
Insurance Management
Manage the firm’s insurance policies, including professional indemnity, employer’s liability, and business interruption insurance.
Ensure all policies are up to date and provide adequate coverage for the firm’s operations.
Liaise with insurance providers to address claims and renewals.
Compliance and Risk Management
Oversee regulatory compliance, ensuring adherence to the Solicitors Regulation Authority (SRA) standards and other legal requirements.
Manage the firm’s compliance policies, including anti-money laundering (AML) and data protection (GDPR).
Conduct regular risk assessments and audits, implementing improvements where necessary.
Ensure all team members are informed and trained on compliance requirements.
Operational Efficiency
Develop and implement systems and processes to improve operational efficiency.
Collaborate with department heads to identify and address operational challenges.
Oversee projects related to office relocations, expansions, or system upgrades.
Leadership and Collaboration
Act as a key liaison between departments, promoting collaboration and effective communication.
Provide leadership and support to team members, fostering a positive and high-performing work environment.
Represent the firm in meetings with external stakeholders and clients as required.
Person Specification
Qualifications & Attitude
Proactive Problem-Solver: Anticipates challenges and takes initiative to find effective solutions.
Detail-Oriented: Ensures accuracy and thoroughness in managing budgets, compliance, and operational processes.
Collaborative Leader: Encourages teamwork and fosters a positive and inclusive work environment.
Resilient Under Pressure: Maintains focus and composure in high-pressure situations, ensuring deadlines and objectives are met.
Ethical and Accountable: Demonstrates integrity in decision-making and takes responsibility for outcomes.
Adaptable and Flexible: Embraces change and is open to new ideas and processes to improve efficiency and effectiveness.
Strategic Thinker: Balances immediate priorities with long-term goals, aligning actions with the firm’s overall strategy.
Client-Focused: Understands the importance of excellent service and ensures that operations support a client-centric approach.
Experience
Operational Management:
Proven experience managing day-to-day operations in a professional services or legal environment.
Experience streamlining processes to improve efficiency and productivity.
Financial Oversight:
Demonstrated ability to manage budgets, cash flow, and financial reporting.
Experience in cost control, forecasting, and preparing financial analyses to support strategic decisions.
Knowledge:
Understanding of strategic planning processes to align operations with business goals.
Knowledge of performance metrics and KPIs to evaluate operational success.
Computer literacy
High attention to detail
